31 Days of Holiday Tips #3

#3 – Check you gas tank before you head home. Try not to go home on an empty tank!

When it is time to get gas in your car, use this time to take the trash out of your car. The trash cans are conveniently located next to the pump.

This is good time management!

Happy Organizing!

Marla

www.OrganizedTime.com

31 Days of Holiday Tips #2

Tip #2 Do you have a small spiral notebook that fits in pocket or purse? This is ideal for keeping your lists for gifts, menus with a grocery list, sizes your family wears, etc.  Another alternative is your cell phone.  There are so many apps for lists.  I use “Notes”.  It is just easy to navigate and find the notes I have stored.
You will find during this busy time of year, it helps to write your needs and thoughts down and ‘let the paper (or cell phone)  hold your thoughts’, there is just so much going on and too much to remember!!
See you tomorrow with tip #3
Happy Organizing!
Marla
www.OrganizedTime.com

31 Days of Holiday Tips #1

Have you noticed?  The Christmas decorations are crowding the Thanksgiving decorations in the stores. Where are the turkeys and pumpkins???
Well, let’s get going and get ready for the holidays! I will be giving tips for the next 31 days to help get you ready for the holidays. Feel free to share your favorite organizing tip for the holidays.
Ready, set, go!
#1. Have an errand bag by the door you use to leave your home. Put items in the bag that need to be returned with the receipt in that bag, clothes for the cleaners, anything that you promised to give to a friend. You may also want to put your reusable shopping bags in this bag. Fold them up and put a rubber band around them for easy storage.
See you tomorrow with tip #2
Happy Organizing!
Marla
www.OrganizedTime.com

Prioritizing the To Do List

Is it important or urgent? Recently I went to a networking event and the speaker spoke of a Success Plan. She asked the question: “ Is what you are working on important or is it urgent?”

I think it is very easy to confuse the two. We are so busy working on ‘urgent’ projects that do not get us closer to our goal, nor does it add to the bottom line. How do we know the difference?

Important: Having value; significance
Urgent: Need for attention at once.

Now! There are things in our life that are:
~Urgent and Important
~Urgent and Not Important
~Not urgent and Important
~Not Urgent and Not Important *

Here are some examples:
Urgent and Important: Car breaks down; Report or project due today; late for work
Urgent and Not Important: Unimportant phone calls; emails; interruptions
Not Urgent and Important: Planning/Goal Setting; Exercise; Relationships; Relaxing; Moving toward goals
Not Urgent and Not Important: Watching too much TV; Endless phone calls and texting; Surfing the net; Some Social Media.

I hope this will help you to prioritize your to do list to make the most of your time.

*The 6 Most Important Decisions You’ll Ever Make: A Guide for Teens
By Sean Covey

Are You Prepared for The Annual Guilt Trip?

This comes from:  Author Unknown (Clever Girl!)

Annual Guilt Trip

I had not really planned on taking a trip this time of year, and yet, I found myself packing rather hurriedly. This trip was going to be unpleasant and I knew in advance that no real good would come of it. I’m talking about my annual “Guilt Trip”.

I got tickets to fly there on “WISHIHAD” airlines. It was an extremely short flight. I got my baggage, which, I could not check. I chose to carry it myself all the way. It was weighted down with a thousand memories of what might have been.

No one greeted me as I entered the terminal to the Regret City International Airport. I say international because people from all over the world come to this dismal town. As I checked into the Last Resort Hotel, I noticed that they would be hosting the year’s most important event, the Annual Pity Party.

I wasn’t going to miss that great social occasion. Many of the towns leading citizens would be there. First, there would be the Done family, you know, Should Have, Would Have and Could Have. Then came the I Had family. You probably know ol’ Wish and his clan.

Of course, the Opportunities would be present, Missed and Lost. The biggest family would be the Yesterday’s. There are far too many of them to count, but each one would have a very sad story to share.

Then Shattered Dreams would surely make an appearance. And It’s Their Fault would regale us with stories (excuses) about how things had failed in his life, and each story would be loudly applauded by Don’t Blame Me and I Couldn’t Help It.

Well, to make a long story short, I went to this depressing party knowing that there would be no real benefit in doing so. And, as usual, I became very depressed. But as I thought about all of the stories of failures brought back from the past, it occurred to me that all of this trip and subsequent “pity party” could be canceled by ME!

I started to realize that I did not have to be there. I didn’t have to be depressed. One thing kept going through my mind, “I can’t change yesterday, but I do have the power to make today a wonderful day”.

I can be happy, joyous, fulfilled, encouraged, as well as encouraging. Knowing this, I left the city of Regret immediately and left no forwarding address.

Am I sorry for the mistakes I’ve made in the past? YES! But there is no physical way to undo them.

So, if you are planning a trip to the city of Regret, please cancel all your reservations now.

Instead, take a trip to a place called Starting Again. I liked it so much that I have now taken up permanent residence there. My neighbors, the I Forgive Myself and the New Starts are so very helpful.

By the way, you don’t have to carry around heavy baggage, because the load is lifted from your shoulders upon arrival. You too, can find this new town. Now I live on ICANDOIT Street.

Are You Prepared…For The Holidays?

Happy Fall, Ya’ll!  We are in the ‘home stretch’!  Only three months are left to 2011.

Now is the time to start your lists for:

  • gift giving for Christmas and / or Chanukah (December 21 – 28)
  • food for Thanksgiving, holiday parties and for Christmas
  • party guests and food

Why the lists now?  There are so many details, and by planning and knowing what the purchases are, you can begin making them now to help with your budget.  If you are a baker, begin buying non perishable ingredients such as flour, sugar, canned pumpkin, cranberry sauce – beat the rush!  Check the expiration date on your baking powder.

As you purchase gifts, make sure you make note where you put them!  How many times have you made an early purchase only to find that gift the next summer?

What arrangements need to be made early?  Babysitters, reservations for a party room, or pet sitters?  The earlier you can take care of these little details, the easier your holidays will be!

Holidays will be easier when you are prepared!

Are You Prepared…

…For The Day?
How do you start your day?  Is it “playing hide and seek”? You can find the left shoe, where is the right shoe,  the car keys….hmmmm.  I recently heard a speaker talk about women’s issues.  She said “time is not a commodity, it is a gift.”  I know the term time management has been over used, and the fact that we cannot make time, but use time effectively is all we can do.

To effectively be prepared for today, you must begin the night before and sometimes on your way home from work.  Never go home on an empty tank of gas.  A trip to the grocery store may be in order, depending on the needs of the next day (coffee,  milk for cereal, a stop at the cleaners to pick up or drop off?)  It all begins with a look ahead at your needs.

Before going to bed, make sure you:

  • pick out and inspect clothes for mystery spots, wrinkles, missing buttons, matching pants or skirt
  • decide what accessories and shoes will be worn with that outfit
  • pack up briefcase and / or purse
  • charge your cell phone
  • lay out your keys, sunglasses, possibly an umbrella

When preparing children:

  • make sure their clothes are ready for the next day
  • backpacks are packed and ready, including signed papers to be returned to school
  • lunches are prepared the night before
  • prepare for any after school activity
  • cell phones are in parent’s room overnight to insure a good night’s sleep for your child

These time saving tips will help your mornings go smoothly.  Everything goes so much better, when you are prepared!

Welcome!

Welcome to Organized Time!

Your partner in creating organization in your business, office, home and life!

Organization helps you to be able to focus on the important tasks so you can be more productive and save time and money!!

If you are:

  • overwhelmed
  • disorganized
  • stressed
  • don’t have enough time
  • distressed with clutter
  • need help with seasonal preparation
  • need help streamlining for efficiency

We can help you. Get started today with your project!

Is Your Workspace…

…A Time Robber?
Do you find that you are spending a lot of time looking for documents, files, receipts, invoices, and other items important to running your business?

How is this affecting your business?  Your stress level?  Your life?

Are you losing out on collecting payments from clients because you just can’t find the things you need?

Then your workspace could be guilty of being a time robber!!

This is one of the worst ways to run your business.  You are losing out on valuable money and time.  Time, we know that you don’t have to waste. And money you could really use to grow your business or compensate yourself or your staff better.  It could be making you cranky and worst yet, even be affecting your health.  You don’t have to live this way!

The first step is acknowledging that you are overwhelmed and you need to get a handle on the situation.

  1. Sit down and take some time to write out the most important items that you have to accomplish each day.
  2. Prioritize this list.
  3. Utilize the system that Stephen Covey recommends for putting tasks into quadrants from Very Urgent to Not Urgent.  Something that may be urgent to one person may not be urgent for you.  Decide what your level of urgency is.
  4. Now evaluate your workspace.  Is everything where it should be?  The obvious answer here is no, but you may have some things that are exactly where they should be but because of stress or time deadlines you may not even notice them.  Put nice labels on those items so they stand out to you.
  5. Get rid of unwanted paper and file documents in their appropriate place.  Keep the workspace as clear as possible of unnecessary clutter.
  6. Create a system for how you are going to accomplish and record tasks each day as you complete them.  For example, use Outlook to-do lists and check off items as you complete them.  It also allows you to set deadlines and dates next to each task.

Stand back and access your work.  Don’t you feel better?

Now we know some offices require a lot more complex systems and organization but getting a handle on managing your workspace could make a significant impact no matter the size of the organization and the increase the efficiency for all employees.

If you have a project that you cannot tackle yourself please give us a call, we would love to provide you with a free assessment.  Contact Marla today!

Creating Efficiency In Your Office or Workspace

As business owners we are all juggling multiple tasks to keep our businesses running smoothly.  If we have a staff, we may have help to stay on top of all of the key elements of our business, but ultimately the responsibility of our business may still rest with a few key players.

As we approach the end of the year it is important to get a handle of all expenses spent over the past year. Getting organized is key to this critical step.

So where do you begin?

  • What should you keep and what do you get rid of?
  • What is the best process for organizing your files?
  • What is the best layout for your office to create efficiency?

If you are a person that thinks that you thrive in chaos, then your office may look like the before picture.  You claim that you know where everything is and you beg your staff not to touch or move anything or you will be lost.  But are you really thriving?  One of the biggest time robbers is disorganization.  You spend 30 minutes searching for a receipt that you should be able to get your hands on in 5 minutes.  Imagine how many other tasks you could have accomplished in those 25 minutes.  Do you have that much time to waste?  If you are like me then you are busy and 25 minutes searching for a receipt is an absolute no no!

Wouldn’t you rather be working in a space like our after picture where everything has a place and you can put your hands on any document at a moments notice.  Getting to this point will require an investment of your time.  It means throwing away things you don’t need and filing and creating systems to create lasting order.